Know which AI your company uses.
Your team is already using AI tools — ChatGPT, Copilot, Claude. AI-Casefile gives you a register, an approval workflow, and an evidence trail. Documented in minutes, not months.
Built for companies already using AI
Do you need AI governance?
Answer 5 quick questions to find out where you stand.
Does your organization use AI tools or systems?
August 2025
AI literacy & prohibited practices rules apply now
€7.5M–€35M
maximum fine per EU AI Act violation (or 1–7% of global turnover)
EU AI Act Articles 99–101 — tiered by violation severity
Dramatically reduces classification time. AI-Casefile handles the initial triage so your team focuses on what matters most.
Your lawyers stay in control — AI-Casefile assists classification, your team makes the final call.
Why not just use ChatGPT?
Annex III Mapping
Structured output aligned with EU AI Act risk categories — not a generic chat response.
GDPR Flags
Automatic detection of personal data processing, special categories, and cross-border transfers.
Auditor-Ready Format
PDF reports with structured evidence trails designed for regulatory inspection — not chat logs.
Manual classification: ~40 hours per use case
AI-Casefile: under 10 minutes. Start free, upgrade to Starter at €49/mo.
One audit trail covers every compliance question.
Unlimited use cases, advanced reporting, and priority support at €99/mo.
* Time estimates based on industry benchmarks for EU AI Act compliance workflows. Fines per EU AI Act Articles 99–101.
Register, approve, and document every AI use case
One place to track which AI tools your team uses, who approved them, and what data they touch.
Use Case Registry
Know every AI tool in use. Who owns it, what data it touches, what department uses it — with a GDPR Art. 30 processing record included.
Learn more →
Risk Assessment
Automatic EU AI Act risk classification — minimal to high risk. GDPR flags included. AI does the first pass, your team makes the call.
Learn more →
Audit Reports
One-click PDF with your full AI inventory, risk classifications, approval history, and staff attestations — ready for any audit, DPO review, or vendor questionnaire.
Learn more →See how it works
From registration to audit-ready report — no login required.
Every AI tool your team uses gets its own entry — with owner, department, and data categories.
| AI Tool | Department | Owner | Status |
|---|---|---|---|
| ChatGPT for Support | Customer Support | Maria Schmidt | Approved |
| GitHub Copilot | Engineering | Thomas Weber | In Review |
| DeepL Pro | General | Anna Müller | Draft |
See what you'll get
Every AI-Casefile plan includes audit-ready documentation. Here's what your compliance pack looks like.
Get started in three steps
Register Use Cases
Add your AI systems to the central register with guided forms — or import existing inventories via CSV in seconds.
AI-Powered Classification
Our AI engine classifies risk levels, flags data concerns, and suggests compliance actions.
Export & Report
Generate audit-ready PDF reports and share compliance status with stakeholders.
Works with your existing tools
What happens in your first 14 days
From signup to your first approved use case — in under an hour.
Set Up Org
Create your organization and invite your first admin.
Add Departments
Define your org structure for department-level reporting.
Choose Plan
Start free, upgrade anytime as your needs grow.
Invite Team
Add colleagues with role-based access controls.
Import Data
Upload existing AI inventories via CSV or add manually.
No credit card required. Setup takes under 5 minutes.
Start Free TrialAlready using a spreadsheet?
Many companies start with an Excel template for their AI register. AI-Casefile imports your existing data and adds what spreadsheets can't: automated risk classification, approval workflows, and audit-ready PDF exports.
Simple, transparent pricing
Start free — no credit card required. Upgrade as you grow.
14-Day Free Trial
Try Professional features free for 14 days. No credit card required.
Starter
For teams of 5–50 building their AI governance practice.
100 AI actions/month
Professional
For organizations of 25–200 scaling AI governance across teams.
250 AI actions/month
1 credit = 1 AI action (e.g. classify a use case, generate a risk summary, check GDPR flags). Credits reset monthly. All plans include governance tools — Review Workflows, Vendor Management, and Impact Assessments.
Frequently Asked Questions
Everything you need to know about AI governance and EU AI Act compliance.
How ready is your company?
Answer 3 quick questions to find out.
1. How many AI tools does your team use?
2. Do you know which ones process personal data?
3. Have you received a vendor questionnaire about your AI use?
Ready to get your AI use in order?
Join European companies already building their AI register with AI-Casefile.